How you can use AI contract management to make handling contracts easier

Managing dozens or even hundreds of contracts doesn’t have to take up all your team’s time. You can store and organize all your company’s contracts in an AI Contract Manager, making it easy for anyone to reference them. And if a team member needs critical information, like warranty or contact details, they can get an instant answer with the help of AI-powered chat. They don't need to waste time digging through shared drives, emails, or spreadsheets, or even combing through the agreement itself—all the information is right in the AI Contract Manager when it's needed.

What you can do with AI contract management

Monitoring signed contracts is one of the most important stages in the contract lifecycle. It's where you meet your company's obligations, track deadlines, pay bills on time, manage relationships, and handle renewals. Artificial intelligence simplifies this stage of contract lifecycle management, and the Contract Manager AI agent from Glide helps your team stay on top of every contract without manual effort. Here's how you can use it.

Upload contracts

You can upload agreements directly to the AI Contract Manager or set up an email inbox like "contracts@yourdomain.com" to automatically detect and store agreements received. Once the inbox is set up, there are two ways to get contracts into the AI agent:

• Ask vendors or contractors to cc the designated inbox when they’re sending over signed contracts

• Instruct your team to forward any signed contracts they receive to this email address

Adding the contracts your company signs to the AI Contract Manager will keep them all in one place. Think of it as a digital contract library where your team can get a birds'-eye view of all your company’s agreements and also access specific ones when needed.

See a summary of the contract

The AI agent generates summaries in plain English, helping your team to quickly understand contracts without getting lost in legal jargon or needing the help of your legal department. It uses natural language processing (NLP) and machine learning (ML) to extract important information, including:

• Contract start and end dates

• Department it falls under

• Timelines and deliverables

• Payment terms and due dates

• What happens if things go wrong

• Additional important requirements (such as compliance or insurance details), which may differ from contract to contract

Team members can also upload related documents like quotes, purchase orders, and invoices to the summary page. Employees can leave comments here to share insights on things that aren’t in the contract itself, like past issues with delivery timelines or preferred communication methods. You can even assign an employee to be in charge of a contract from this page.

With this AI-powered summary, your team can review and analyze contracts, keep track of deadlines, and get a complete picture of each agreement. Having related documents and team comments in one place helps them identify what's working and where there's room for improvement in vendor or contractor relationships.

Ask questions about your contracts

Your team can ask the AI chat questions and quickly get the information they need from any contract. Just use natural language to frame your question—"What is the next milestone, and who’s responsible for it?"—and the AI agent extracts the data directly from the agreement to give an accurate answer. It even points out the exact clause where it's located for reference. Your team no longer needs to manually search through long documents to find key details.

Set up automated alerts

Automating alerts keeps your contracts on track without the need for constant manual monitoring. You can stay ahead of contract milestones with automated alerts for things like upcoming deliverables, payment due dates, and expiration dates. These alerts are sent directly to the software your team works in—whether it’s email, Teams, or Slack—so that whoever’s responsible for acting on them gets notified on time.

Set security permissions for confidentiality 

You can protect sensitive contracts by setting permissions that allow only authorized teams to view them. For example, maybe both the operations and legal teams can access equipment maintenance agreements, while only the finance team can review payment terms in supplier contracts or warranty agreements. Employees can share contracts securely with the right people without risking unauthorized access.

Benefits of AI contract management

AI-powered contract management software helps your company meet its contractual obligations without manual effort. Your team can trade the spreadsheets and scattered storage systems for a focused tool that makes it easy to get contract insights within seconds.

Get a modular solution without having to overhaul your system

Contract management software is often bundled with ERP systems or CRMs and comes with excessive features, lengthy adoption times, and complicated training for your team. Many businesses hesitate to use any kind of software for contract management because it could mean changing entire processes and making things harder, not easier, for the team. The AI agent from Glide is a standalone tool that helps make contract management easier to handle without disrupting how your team works.

Businesses that still use spreadsheets or manual contract management methods can use artificial intelligence to bring more order to their processes. The AI agent automates repetitive tasks like sharing—or getting access to—contracts, tracking deadlines, and extracting critical details to create a more optimized system. For businesses with established processes, it integrates into existing workflows and helps to streamline contract management. The AI chat feature improves overall efficiency for all businesses, helping your teams get critical information with just a quick question.

Quickly understand contracts and get the right information

Your team can use AI chat to instantly find the information they need without scouring lengthy, complex contracts. The AI agent extracts details directly from the agreement to answer any questions, reducing the risk of sharing mistaken information or using outdated data.

Because the AI-powered chat works around-the-clock and in real-time, your team gets accurate answers at the moment they need them. They can ask a quick question and get an instant response when making an urgent decision, during a meeting, and even when the person managing the contract isn’t available.

Here are some ways to use it:

• Support quick decision-making with questions such as “Does this agreement allow early termination?” if you’re unhappy with a vendor or contractor.

• Retrieve contract-specific details with questions like “What are the payment terms for this agreement?” or “What is the delivery schedule?” to get the exact information you need without reading through the contract.

• Stay on top of contractual obligations by asking questions like “What do we need to do before this contract renews?”

• Prepare for negotiations or renewals with questions such as “Can I negotiate new rates for this contract after the first year?”

Manage the renewal pipelines for all your contracts

When you log in to the AI agent, you’ll see the status of all your contracts at a glance. This helps you easily identify which agreements are expiring and need renewal action. You can review expiring contracts and use insights from the comments and AI chat to decide which services or products you still need and cut costs by canceling those you don’t.

Instead of waiting for vendors or contractors to reach out, you can be proactive about renewing or canceling agreements. This gives you full control over your contract renewals so you never risk letting contracts lapse or auto-renewing agreements you’d rather end.

Avoid losing contracts and get quick access to information

An AI agent keeps your contracts and their context in one place, so nothing is lost—even if employees leave the company. Contracts often end up buried in shared drives, inboxes, or personal folders, and important details like why a vendor was chosen or notes from conversations can disappear when someone moves on. With the AI Contract Manager, your team can find the contracts they need and view key information without wasting time hunting them down.

Use AI to take control of your contract management

Setting up the AI Contract Manager is simple and quick. You can connect it to tools your team already uses, like email for uploading contracts or Slack for alerts, so they can start working with it right away.

You can also link it with other AI-powered tools to add efficiency across your team’s workflows. For example, connecting it to an Invoice Manager means vendor details from signed contracts don’t have to be entered twice—they’re automatically shared between tools. Pairing it with a Quote Generator can be helpful for ongoing vendor relationships, pulling terms or pricing from signed contracts to create accurate quotes for repeat business. Your team can start using an intuitive system that makes their work easier and reduces repetitive tasks right from the start.